Terms of Exhibiting at PGX
01. There will be no refunds, credits or transfers on tables for any reason. The proceeds of your purchase will be spent almost immediately to secure venue, entertainment, marketing, etc., and will not be refunded or credited.
02. Exhibitor agrees to remain set up during the entire duration of the convention, and vendor may not break down before the end of the show.
03. Exhibitor understands that leaving early may result in forfeiture of future exhibiting privileges.
04. Exhibitor set up is from [TO BE DETERMINED]. Failure to be set-up prior to show opening may result in the forfeiture of your table. There may be some time for setup on Saturday morning prior to the show. Please discuss with promoter if you absolutely cannot make your set up times.
05. Exhibitors with Helpers: Your helpers must be helpers. If it is discovered that your helper is a free-rider into the convention, the helper and/or the exhibitor may be ejected at the promoter’s discretion.
06. Exhibitor agrees not to sell any adult-oriented materials (pornographic materials, adult magazines, adult DVDs/tapes, etc.) and doing so may be cause for ejection from the convention center.
07. There is no smoking/vaping in the convention center.
08. Exhibitor is not permitted to set up any kind of stereo system/Bluetooth speaker/audio system that can interfere with other exhibitors or show functions without prior approval.
09. Exhibitor agrees to act in a professional and courteous manner at all times and agrees to abide by all instructions from promoter and convention center management/staff.
10. Exhibitor agrees not to sell any unlicensed or bootleg products, and they understand that they may be ejected from the convention for doing so without refund.
11. Exhibitor is not to adjust the dimensions of their booth or interfere with any neighboring booths/tables/merchandise, or place anything in the aisles.
12. Outside solicitation or promotion is forbidden without prior approval or invitation from the promoter.
13. Exhibitor is not to tape anything to the walls, carpets, floors, tables, windows, etc. of the venue and is responsible for any damage that they may cause. Likewise, exhibitor is responsible for the cleanliness and maintenance of their assigned area.
14. No outside food or drink is permitted in the convention center.
15. There are to be no helium balloons utilized on the premises.
16. Table and booth count maximums are aggressively enforced. If you utilize secondary helpers to attempt to secure more tables, you may be asked to leave the venue immediately upon discovery.
17. There is to be absolutely no ‘subletting’ of table space to non-promoter-approved exhibitors. Discovery of said subletting (i.e., the allowance of a non-approved exhibitor to sell at your booth, or the selling of your extra table/booth space to a non-approved exhibitor) will lead to both the exhibitor and their subletter being ejected from the premises immediately.
18. If you are selected to be an exhibitor, we will send you an invoice via the email address provided in your exhibitor application. You do not have a table secured until the invoice is paid. If you are paying for your table at on-site renewal, you may be asked to pay your total due via a different tender than is listed in this rule.
19. Promoter reserves the right to reject any exhibitor/artist/vendor/sponsorship application for any reason.
20. Failure to comply with any of the above listed terms, or exhibition of any conduct deemed inappropriate by the promoter, may result in ejection from the show with no refund. Promoter reserves the right to alter the terms of exhibiting at any time to suit the needs of the business. The full terms of exhibiting can be found at: https://www.pghretrogaming.com/terms-of-exhibiting
(Updated 12/13/22 at 4:04PM EST)